Travel

Travel Guidance During the COVID-19 Pandemic

Updated 1/14/2022

Domestic Travel

Policy

Domestic travel for business or study requires a created and approved RTA (Request for Travel Authorization per the Handbook of Business Procedures:

  • Travel Management Services (TMS) recommends the use of Concur or a UT Contracted travel agency, and some departments require this due to reimbursement processes & duty of care.
    • The use of a UT contracted agency or Concur is highly recommended due to state airline rates, contracted airfares, 24-hour customer support provided as well as many useful benefits.
    • All travel, regardless of booking method, must be the best value for university funds.
    • Airfare not centrally billed and later cancelled are not eligible for reimbursement until used to book a new trip and travel is completed.
    • Travelers using online tools other than Concur must include the following statement on their purchase invoice submitted to the Accounting and Financial Management for reimbursement:“Online selection is the best value as consistent with institutional priorities.”

Health and Safety

Business travel by unvaccinated employees is permissible but not recommended consistent with CDC guidance.

For more information on CDC domestic travel guidance, visit Domestic Travel During COVID-19.

  • RECOMMENDED: If you are NOT fully vaccinated, get tested with a viral test 1-3 days before your trip. Fully vaccinated travelers returning from domestic travel may return to in-person work immediately.
  • Self-monitor for COVID-19 symptoms; isolate and get tested if you develop symptoms.
  • Unvaccinated travelers, following CDC guidance, must get tested for COVID-19 with a viral test 3-5 days after travel. Stay home and self-quarantine for a full 5 days after travel.
  • Students and employees can access testing for free through the UT Proactive Community Testing.

International Travel

Policy

The University of Texas System policy has deemed all international travel as High Risk. Therefore, all university-related international travel (business, educational, medical, research, presentations, conferences, competitions, etc.) must be reviewed and approved by the International Oversight Committee (IOC). For more information on the steps to obtain approval for international travel, follow the International Travel Process.

  • Requests require Dean/VP and Chair approval.
  • Submit requests as early as possible, at least 5 weeks prior to departure.
  • Trips must be registered with On Call International  (UT System requirement) through the UT Austin International Travel Registry (UTAITR).
  • Travel arrangements (airfare, lodging, etc.) can be made prior to sending request to IOC.

Health and Safety

The Centers of Disease Control and Prevention (CDC) maintains the requirements to enter the United States. The current guidance requires all air passengers, regardless of vaccination status, to show a negative COVID-19 test taken no more than 1 day before travel to the United States.  There is also an option for people who have documented recovery from COVID-19 in the past 90 days.

For more information on CDC international travel guidance, visit International Travel During COVID-19.

As a reminder, the university may not require individuals to receive a COVID-19 vaccine nor inquire about an individual’s vaccine status, other than healthcare professionals in order to provide appropriate care or for the purposes of contact tracing. Read more on Protect Texas Together.


Visitors to Campus

Visitors/researchers/scholars from abroad must be approved by the CSU/department. Delegations requiring engagement with multiple CSUs are coordinated by Texas Global and facilitated by completing the visiting delegation request form. All visitors will be subject to the same quarantine provisions as UT Austin approved travelers returning from abroad.